- [Resources](/resources/) - [EPK template](/resources/epk-template) - [Stage plot](/resources/stage-plot-template) - [How to get gigs](/resources/how-to-get-gigs) - [Book a music tour](/resources/how-to-book-a-music-tour) - [Booking emails](/resources/booking-email-templates) [1. Club talent buyer](#club-template) - [2. Brewery or winery](#brewery-template) - [3. Local support slot](#support-template) - [4. 10-day follow-up](#followup-template) - [Booking channels](#contact-channels) - [Common questions](#faq) - [Venue pay data](/resources/how-much-do-venues-pay-bands) - [Compare directories](/resources/indie-on-the-move-alternative) # Band booking email templates for talent buyers and venue managers Updated November 2026 · Measured across 4,267 booking routes and 3,330 booking emails A booking inquiry email is a short, plain-text pitch that gives a talent buyer your requested dates, lineup format, live video link, and local draw in under 150 words. Across 4,267 dedicated booking routes and 3,330 direct booking email addresses in No Stairs Please as of November 2026, concise date-first emails get the fastest replies. ## 1. Cold outreach template for a club talent buyer Use this template when emailing a dedicated talent buyer at one of the [1,633 music venues](/venues/type/small-music-venues) or [3,383 bars with live music](/venues/type/bars-with-live-music) in our directory. Always check the venue's past calendar in No Stairs Please first and name two acts that have played the room. ``` Subject: Booking inquiry: [Thu Nov 12 or Fri Nov 13] · [Act Name] ([Genre] · w/ [Local Band]) Hi [Booker First Name, or "Booking Team"], We are routing a [Northwest / Mountain West] run in [November] and would love to hold [Thursday, Nov 12 or Friday, Nov 13] at [Venue Name]. [Act Name] is a [4-piece alt-country band] from [Boise, ID]. Seeing that you recently hosted [Past Venue Act 1] and [Past Venue Act 2], our set sits in that same lane. On our last run through [Nearby Town / Venue], we drew [85 paid in a 150-cap room]. For this date, we have already spoken with [Local Band Name] from [City], who are available to share the bill and promote locally. - Live video (1 clip, filmed in-room): https://[yourdomain.com/epk#video] - Full EPK, photos & 14-ch stage plot: https://[yourdomain.com/epk] Are either [Nov 12 or Nov 13] open on your calendar? Thank you, [Your Name] [Act Name] · [Phone Number] · https://[yourdomain.com] ``` ## 2. Outreach template for a brewery, winery, or restaurant Taproom and tasting room managers at [1,498 breweries](/venues/type/breweries-with-live-music), [1,197 wineries](/venues/type/wineries-with-live-music), and 1,447 restaurants care about set length, room volume, and whether you bring your own PA. ``` Subject: Live music inquiry: [Fri/Sat dates in Month] · [Act Name] (Solo/Duo Acoustic · Self-contained PA) Hi [Taproom Manager Name, or Venue Team], I see that [Venue Name] hosts live music on [Fridays and Saturdays], and I would love to get on your calendar for [two or three specific dates in Month]. I play [2 to 3 hour sets of original and roots acoustic music] tailored for taprooms and patios. I bring a compact, self-contained QSC PA system, set up in 15 minutes in a 6x4 ft footprint, and keep volume comfortable so guests can talk and order at the bar. - Live taproom video clip: https://[yourdomain.com/epk#video] - Recent taproom dates: [Brewery A], [Winery B], and [Taproom C] - Standard rate: [$200-$300 flat guarantee for a 2.5-hour set, or your standard taproom rate] Do you have any [Friday or Saturday] openings left in [Month or Next Month]? Best, [Your Name] [Phone Number] · https://[yourdomain.com/epk] ``` ## 3. Template for pitching a local support or opening slot When a touring headliner is announced at a club in your hometown or along your route, check the bill on No Stairs Please and pitch the talent buyer before local support is locked. ``` Subject: Local support for [Headliner Name] on [Date] at [Venue Name] · [Your Act Name] Hi [Booker Name], If local support is still open for the [Headliner Name] show on [Day, Month Date], please consider [Your Act Name] for the opening slot. We are a [City]-based [3-piece indie rock band] and have not played within 30 miles of [City] since [Month], so our local draw is fresh to promote this bill. Our last hometown show at [Comparable Local Venue] drew [95 paid]. - Live video: https://[yourdomain.com/epk#video] - 9-channel stage plot (10-minute changeover, can share backline): https://[yourdomain.com/stage-plot.pdf] Happy to jump on the bill and push advance ticket links immediately if the slot is open. Thanks, [Your Name] · [Phone Number] ``` ## 4. The 10-day hold follow-up email template Reply directly inside your original sent email thread 7 to 10 business days later so your live video link and one-sheet stay attached below. ``` Hi [Booker Name], Following up on the note below regarding [Thursday, Nov 12 or Friday, Nov 13] at [Venue Name]. We just confirmed [Nearby City Venue] for [Saturday, Nov 14], so [Thursday, Nov 12 or Friday, Nov 13] in [Venue City] is our top priority to complete the run. [Local Band Name] is still holding the date with us as well. Let me know if either night works on your calendar or if we should look at [December/January] instead. Thank you, [Your Name] · [Phone Number] ``` ## How do venues accept booking submissions across the directory? Across the 4,267 venues with dedicated talent-booking routes in No Stairs Please, submission preferences break down into three primary channels. Booking channel Venues in directory How to handle outreach Direct booking email address 3,330 Send a plain-text email with 2 to 3 specific dates, 1 live video link, and your [band one-sheet](/resources/epk-template) pasted below Booking web form or submission portal 1,066 Complete the venue's booking form first, then send a brief confirmation email if the venue lists a booking address Booking phone contact 1,123 Email first whenever an email or form exists; use phone outreach for rural bars, VFW halls, and taprooms that book by phone Explicit submission rules published 766 Read the venue's exact Requirements row on its No Stairs Please page before pitching so you match its date limit and format rules Want your AI assistant to draft personalized pitches from real venue records? Connect the [No Stairs Please MCP server](/mcp) to ChatGPT, Claude, or Gemini, or unlock all 4,267 dedicated booking routes with [All Access](/all-access). ## Common questions about band booking emails ### What is a talent buyer at a music venue? A talent buyer is the person responsible for selecting, negotiating, and contracting live performers for a music venue, club, or festival. At dedicated music venues, the talent buyer evaluates ticket draw and bill fit, whereas at breweries, wineries, and bars, the taproom or general manager often handles music booking alongside daily operations. ### What should the subject line of a band booking email be? Put your target dates, act name, genre, and proposed local bill partner directly in the subject line. Use a direct format such as Hold request · Fri Nov 14 or Sat Nov 15 · [Act Name] · 4-pc Americana w/ [Local Band]. ### How long should you wait before following up on a booking email? Wait 7 to 10 business days before sending your first follow-up email, and reply in the same email thread so the talent buyer has your original video link and date window right below your note.